IVF Clinic Software That Works With Your EMR
One system for the work around the chart (answering patients, reading referrals, documenting encounters and filling the calendar) without replacing the record system you already run.
Most fertility clinics do not need another record system. They need the coordination work between the visits to stop landing on people. This is what Fertiligent does, how it fits beside the EMR you already have, and what it does not do.
What clinic software has to do that general practice software does not
A fertility clinic runs a cycle, not an appointment book, and most of its work happens between the visits.
Practice-management software is built around a sequence of independent appointments. A fertility clinic is not shaped that way. A patient in a stimulation cycle generates one consultation, five or six monitoring visits read against each other, a run of nurse calls, a stack of portal messages, and a referral that somebody typed in by hand before she existed in the record at all. The chart holds more than one person, each with their own consent. The numbers the clinic is judged on are reported per cycle and per transfer. Software that treats each of those as a separate appointment can be used by a fertility clinic, and most are, it just leaves the coordination work to people.
Answering patients
Phone, SMS, email and web chat
The phone assistant answers calls day and night, collects what it needs, and queues a callback for your team when it should not answer something itself. Texts, emails and web chats land in the same worklist as the calls, so a patient who phoned on Monday and texted on Tuesday is one conversation rather than two.
Taking in referrals
Fax, email and upload, read by OCR
Faxed, emailed, scanned or uploaded referrals, handwritten or typed, are read into a structured record. Your team confirms the fields the system flags rather than retyping a document, and the referral freezes as a read-only record of exactly what arrived.
Documenting the care
A scribe built for fertility encounters
Consultations, monitoring visits, calls and messages are drafted into your own note templates for a clinician to review and sign. See the AI medical scribe for fertility clinics for what it captures at each encounter type.
Filling the calendar
Booking, reminders, and intake self-booking
Booking is the moment a prospect becomes an active patient, and it is the single point where outreach reaches into the clinical record. Referred patients can book a short intake call from a shared nurse queue instead of waiting for someone to reach them.
Keeping the record straight
One patient, one record
Every channel converges on one prospect record carrying a timeline of every touch. That is the foundation the rest of it rests on, see data management for fertility clinics for why identity matching comes first.
Sending it to your EMR
FHIR R4, to endpoints you configure
Clinical events are converted to standard FHIR R4 resources and delivered over HTTPS to endpoints your administrator sets up, with a sync log, automatic retries and a full audit trail. Nothing is migrated and your EMR stays where it is.
It runs alongside your EMR rather than replacing it
There is no migration, no schema mapping, and no switchover weekend.
This is the question that decides most evaluations, so it is worth being plain about. Fertiligent is not a record system you move to. Your EMR keeps the chart; Fertiligent does the work around it (answering, intake, documentation, coordination) and pushes what it records back out in FHIR R4 to whatever endpoint you point it at. That means a clinic can start without a data migration project, and it means the decision is reversible in a way that replacing a record system never is. It also means we are not the right answer for a clinic whose actual problem is that its EMR is the wrong one.
Questions clinics ask about the software
The ones that come up in the first call.
Do we have to replace our EMR?
No. Fertiligent runs alongside the record system you already have and pushes clinical events to it in FHIR R4. There is no migration and no schema to map, which is also why a first clinic is measured in days rather than quarters.
Which EMR systems does it integrate with?
The one your clinic already uses. Integration is configured per clinic during onboarding and comes with the platform. Clinics we work with run eIVF, IDEAS, BabySentry, Artisan, MedART and Meditex, and hospital-based programs run Epic or Cerner; we scope the integration to whichever of these, or another, your clinic has. It is one-way: it writes into the record and never alters what is already there.
Is it built for IVF specifically, or for clinics in general?
Fertility is the only thing it does. The note templates are cycle templates, the intake funnel is built around referrals and consultations, and the vocabulary is protocols, monitoring, embryology and PGT. There is no general-practice version that a fertility mode was added to.
Can it be deployed in our own environment?
Yes. On-premises, private cloud and hybrid deployments are available alongside the hosted option. Where data is processed, who else can see it and what happens when you leave are set out on the security page.
How long does it take to get running?
Days to a couple of weeks for a first clinic, depending on which channels you turn on. Each intake channel and each module is enabled per clinic, so a clinic can start with one (referrals, or the phone) and add the rest once it is working.
Can we see it before committing?
Yes. There is a live demo running on a fictional clinic with synthetic data that you can try without talking to anyone, and a booked demo where you can bring your own de-identified referrals and call recordings. What each plan costs is on our [pricing](/pricing/) page.
See it running on a fertility clinic
A live demo on synthetic data, or a walkthrough on your own material.
Try the live demo first if you would rather not talk to anyone yet. It runs on a fictional clinic with synthetic data. When you want to see it on your own referrals and call recordings, book a demo and we will say up front what we can show and what we cannot yet.